GIRBO looks after residents' data and helps the home meet regulatory requirements. Signing in takes a password and the staff member's phone. Everyone sees only what they need for their work, and every change is recorded. Data is stored in the European Union. Documents are kept in one place, key records can be printed, and GIRBO handles KENYSZI reporting (KENYSZI is Hungary's national register of social care recipients): it gathers the data, highlights anything missing and prepares the submission.
For each feature we describe what it does and how it helps the manager, the head nurse, the carers, the finance team and families.
What it does: Two-step verification: as well as a password, signing in needs the staff member's phone, where an app gives them a code to confirm who they are. If the phone is lost or replaced, access can be restored securely.
Why it helps the home: If someone gets hold of a staff member's password, that alone is not enough to sign in.
What it does: Every member of staff gets access that fits their job: they only see and manage the parts they need for their work.
Why it helps the home: Carers see care information and the finance administrator sees financial data. This meets the GDPR principle that personal data is only accessible to those who need it for their work.
What it does: You can look up who changed what and when, from residents' deposits and fees to access rights and medication.
Why it helps the home: It protects the home in a dispute, and the record can be shown at an inspection.
What it does: The home's documents in one place, linked to the resident. Medical records, contracts and invoices are only visible to those who need them for their work.
Why it helps the home: Contracts do not sit on a shelf in the corridor, and nobody has to hunt through folders.
What it does: The most important records can be printed for one resident or for everyone, for any period, with a preview before printing.
Why it helps the home: If the authorities ask for information, the printed material is ready in minutes.
What it does: GIRBO handles reporting to KENYSZI, Hungary's national register of social care recipients: it gathers the data needed for the report, highlights anything missing and prepares the submission, with a direct connection to KENYSZI. For care homes the submission is monthly; the data on the care each resident receives is kept up to date daily, and if a move-in, a move-out or an absence makes it worth submitting earlier, GIRBO prepares that too.
Why it helps the home: Putting the report together is no longer a hunt for data: anything missing shows up in advance, and nothing has to be entered twice.
What it does: The manager adds a new colleague, sets what they can access, sets a new password for them if needed, or blocks their access. Staff can also reset a forgotten password themselves by email.
Why it helps the home: A leaver's access can be removed immediately.
What it does: A clear home screen, a search box for finding a resident, member of staff, room, document or feature, and detailed help on every page.
Why it helps the home: New colleagues learn quickly and do not need to ask the manager about everything.
What it does: The manager can see how much the home has used the phone assistant and the voice-dictated care log this month, and how much is expected by the end of the month. GIRBO lets you know when usage gets close to the budget you have set.
Why it helps the home: No surprises on the bill: the manager can see in advance where the money is going.
What it does: Works on phones and tablets, with an icon you can put on the phone's home screen; there is nothing to install.
Why it helps the home: Carers can use it in the resident's room, and the manager can use it even on the move.
We will show you how this would work in the day-to-day life of your home, and talk through how to get started.