Features in this group (12)
For each feature we describe what it does and how it helps the manager, the head nurse, the carers, the finance team and families.
Monthly billing with absences
What it does: The office can see day by day who was in the home and who was away, for example in hospital or staying with family. GIRBO calculates the monthly care fee according to the home's own fee schedule, and takes absences into account according to the home's rules, within the legal framework. Individual items can be added, and the total is shown for each resident.
Why it helps the home: The end-of-month fee does not have to be worked out by hand, and days spent in hospital or at home are reflected in the fee accurately, according to the home's rules.
Fees and kitchen orders in one place ★ unique
What it does: If a resident goes into hospital or goes home for a while, GIRBO adjusts both the care fee and the kitchen order automatically, according to the home's rules: nothing has to be updated in two places. Every day the kitchen can see how many portions are needed for each diet.
Why it helps the home: The kitchen does not cook for a resident who is in hospital, and the office does not record the same thing twice.
Unique on the Hungarian market. GIRBO is the only Hungarian system built for residential care homes in which the care fee and the kitchen order come from the same daily record: if a resident goes into hospital or goes home, both adjust automatically, with no double entry.
Payment requests
What it does: GIRBO prepares the payment request, together with any recharged items, and it can be printed or emailed to the family. The invoice is issued by the home's usual invoicing software, and GIRBO prepares the summary needed for the accounts.
Why it helps the home: Payment requests are ready in minutes instead of days, and the family receives an email showing what they need to pay.
Recharged items
What it does: If the home recharges certain items to the resident, for example medicines from the pharmacy or incontinence pads, the office uploads the monthly statement from the pharmacy or supplier, and GIRBO adds the items to each resident's payment request at the actual price.
Why it helps the home: Costs reach the payment request without being retyped by hand, so there are fewer mistakes.
Incontinence pad use
What it does: You can track how many incontinence pads each resident uses per month, with an estimated cost.
Why it helps the home: You can see who uses how many. If the home recharges them, the actual amount goes onto the payment request among the recharged items.
Fees and fee schedule
What it does: The home sets up its own fee schedule in GIRBO, and the system uses it, together with the resident's details, to calculate the monthly care fee automatically.
Why it helps the home: Every resident's fee is worked out by the same rules, and you can always see how it was calculated.
Invoices, payments, reminders
What it does: Payment requests and payments are visible in one place. Payments can be recorded and matched to residents, including by uploading the bank statement. If someone is behind with payments, their relative can receive a payment reminder.
Why it helps the home: You can see, accurate to the day, who has paid and who still owes money.
Residents' deposits and pocket money
What it does: Every movement of money managed on a resident's behalf (for example pocket money) is kept on record and cannot be altered afterwards. Receipts can be printed, and the accountant gets a ready-made summary.
Why it helps the home: The family gets a receipt, the accountant gets a ready-made summary, and you can show at any time what the money was spent on.
Expenses and state funding
What it does: The home's expenses by category, alongside a monthly record of state funding (the per-resident subsidy known in Hungary as the ‘normatíva’).
Why it helps the home: You can see at a glance how much money comes in and how much goes out, and state funding can be tracked separately.
Management overview
What it does: On one screen, the manager can see how the home is doing: income and expenses, payments and arrears, residents' deposits, state funding, occupancy and the day's important events.
Why it helps the home: Even when out of the office, the manager can check the home's finances on their phone.
Reports and management summary
What it does: Reports on the key figures (for example admission trends) and downloadable financial tables for the accounts. GIRBO automatically highlights what needs attention (for example unpaid fees, a missed dose or medicines about to expire). On request it also writes a summary for the manager, using only aggregated figures.
Why it helps the home: Decisions do not require trawling through spreadsheets, and the summary does not use residents' personal data.
Payment settings
What it does: Set the payee, bank account number, signatory, payment deadline and payment reference once, and they appear correctly in payment letters; the payment request shows the details and signatory of the home's invoicing company.
Why it helps the home: There is no need to correct every payment request separately.