In GIRBO, carers and nurses keep all of the residents' daily care and nursing records in one place: the care log, the monthly care sheet, the care plan, wound care, vital signs and the shift handover. Carers can also simply say what they did, and GIRBO writes it down. Every entry can be looked up and printed, so an inspection does not send anyone scrambling.
For each feature we describe what it does and how it helps the manager, the head nurse, the carers, the finance team and families.
What it does: The carer writes down what they did for the resident, what they noticed and whether the resident's condition has changed. Entries can be reviewed in date order and by topic.
Why it helps the home: Everything that happened with the resident is in one place. If the family asks, or there is an inspection, you can show exactly what happened.
What it does: Carers tick off the regular care tasks day by day on a monthly sheet. The medication round for each shift is added automatically from the electronic medication record.
Why it helps the home: Nothing has to be written down in two places, and at the end of the month the full sheet can be printed for inspection.
What it does: During the round, the carer says what they did, for example the result of a temperature check, and GIRBO writes it down. At the end of the shift the nurse reviews it, corrects or adds to it, and approves it with one click: nothing goes onto the care sheet without the nurse's approval.
Why it helps the home: Nobody has to write things up from memory afterwards, and the carer's hands stay free for the resident. The records are more accurate and the end of the shift is calmer.
What it does: Based on the assessment carried out before moving in, GIRBO suggests a care level for the prospective resident and offers a matching care plan as a starting point. When the resident moves in, the plan goes onto their record, and every earlier version can be viewed.
Why it helps the home: The care plan is not a sheet of paper in a folder but a living document, and the system keeps track of when it is due for review, as the government office (the regulator) expects.
What it does: GIRBO keeps track of when each resident's care plan is next due for review. The manager sees the approaching deadline in the list of deadlines and by email.
Why it helps the home: The mandatory review does not slip through the cracks, and there is no need to keep an eye on a separate calendar.
What it does: You can set which carer is responsible for a room or a resident. The carer responsible for a room is also responsible for the residents in it, unless the manager assigns someone else.
Why it helps the home: You always know who is responsible for a resident and who to turn to about them; handovers are clear too.
What it does: The nurse marks on a body chart where a pressure ulcer or wound is, and records every dressing change. A resident's full wound history prints on one sheet. If a wound is serious, the doctor is notified automatically in GIRBO.
Why it helps the home: You can see whether a wound is healing or getting worse. The doctor knows about it in time, and the records are in order for inspections.
What it does: Prescribed specialist nursing tasks and their completion can be recorded against the resident.
Why it helps the home: You can see at a glance what was prescribed and what was done, and look it up again later.
What it does: The carer enters the resident's blood pressure, blood sugar, temperature and other measurements; blood pressure trends are also shown on a graph.
Why it helps the home: No more leafing back through a notebook: you can see at a glance if, for example, someone's blood pressure is rising. The manager can also see how many measurements were taken that day.
What it does: Throughout the day, the carer records how much the resident drank and when they were repositioned; the daily fluid intake is visible at a glance.
Why it helps the home: The work to prevent dehydration and pressure ulcers is documented, and the next shift can see what happened.
What it does: Records assessments such as fall risk or pressure ulcer risk, and condition assessments that need repeating from time to time. The results appear in date order in one table, so they are easy to compare with earlier ones.
Why it helps the home: You can see whose risk has increased, and adjust the care plan to match.
What it does: A bathing rota that follows the home's own routine (for example by room, with hair washing and bed linen changes), in a printable format.
Why it helps the home: The work is spread evenly across the shifts, and you can see if anyone has been missed.
What it does: The outgoing shift writes a short note on what to watch out for in a room or with a resident, and the incoming shift reads it in GIRBO.
Why it helps the home: Important information is not passed on in a hurry in the corridor: it is written down and can be looked up later.
What it does: Simple, recurring checklists (for example the morning tasks or checking the medication round) that staff tick off.
Why it helps the home: The daily routine does not slip, and you can see who completed the day's list.
What it does: A carer can send a photo (of a wound, for example) to the management and the doctor within GIRBO, linked to the resident.
Why it helps the home: Sensitive images do not travel through the carer's personal messaging app; they stay in GIRBO, linked to the resident.
What it does: If a resident falls, is injured, is given the wrong medicine, or another incident happens, staff record what happened, how serious it was and what was done.
Why it helps the home: Every case is on record, and reporting is easier. If a dose was missed, the incident can be recorded straight from the medication record with one click.
What it does: The morning shift sees on one list who needs to be given medicine before breakfast, on an empty stomach.
Why it helps the home: The morning medication round is quicker, with fewer mistakes.
What it does: GIRBO gives you a list, printable at any time, showing who is in which room, who can move around on their own and who needs help to be evacuated.
Why it helps the home: In a fire or other emergency you know straight away who is where and what help they need.
We will show you how this would work in the day-to-day life of your home, and talk through how to get started.