GIRBO is a care and management system for residential care homes for older people and social care settings. Here you will find every feature, area by area: what carers, nurses, managers, the office and families see, and how it helps them in their daily work.
Click an area: for each feature we describe what it does and how it helps in daily work.
Care log and monthly care sheet, care plan, pressure ulcers and wound dressing, blood pressure and other measurements, shift handover, voice-dictated care log.
Details → 10 featuresMedicines from the official NEAK drug list (NEAK is Hungary's national health insurance fund), medication rounds ticked off on screen (eMAR, electronic medication administration record), monthly MAR sheet, stock and expiry dates, doctor's visit records, doctor's sign-off by phone.
Details → 11 featuresResident details, enquiries and online applications, contracts, room map, room changes, visitors, deadlines.
Details → 12 featuresMonthly care fee with absences, payment requests, recharged items, payments, residents' deposits, state funding, management overview.
Details → 6 featuresFamily portal, notification when a resident goes into hospital, monthly summary, the Hírmondó photo newsletter (Hírmondó is Hungarian for ‘The Messenger’), phone assistant, the home's own branding.
Details → 9 featuresHACCP check sheets, fridge log, catering, cleaning, laundry, maintenance, inventory, night rounds, wandering protection with a smart wristband.
Details → 4 featuresStaff details, shift rota, annual leave, training and fitness-to-work tracker, annual training plan.
Details → 10 featuresSign-in with password and phone, access rights, every change is recorded, documents, printing, KENYSZI reporting (KENYSZI is Hungary's national register of social care recipients), help, mobile.
Details →GIRBO is the only Hungarian system for residential care homes that can do all of this. Each one makes daily work easier: for carers, nurses, the office and families.
Every feature listed is a working, available part of GIRBO (as of November 2026).
| Feature | What it does | Area | Status |
|---|---|---|---|
| Care log | With a few taps, the carer records what they noticed and what they did for the resident; at shift change everyone sees the same thing, in chronological order. | Care and nursing | live |
| Monthly care sheet | The carer marks the nursing and care tasks done on a clear monthly sheet; medication rounds appear on it automatically, so nothing is entered twice. | Care and nursing | live |
| Voice-dictated care log ★ unique | During the round, the carer says what they did, for example a temperature reading, and GIRBO writes it down. At the end of the shift the nurse checks it, corrects or adds to it, and approves it with one click: it only goes on the sheet once the nurse has approved it, and nobody has to write it up from memory afterwards. | Care and nursing | live |
| Pre-admission assessment and individual care plan | The assessment carried out before moving in becomes the basis of the care plan, which the nurse then tailors to the resident. There is no need to start from scratch on moving in: the plan moves in with the resident, and earlier versions can be viewed too. | Care and nursing | live |
| Annual care plan review | GIRBO keeps track of when a care plan review is due and reminds you in time, so the deadline is not missed. | Care and nursing | live |
| Key workers | For each resident you can see who their key worker is; this can also be set by room and changed for individual residents. | Care and nursing | live |
| Pressure ulcers and wound dressing | The nurse marks the pressure ulcer or wound on a body diagram; dressings are shown in one place, in chronological order, and can be printed. In serious cases the doctor is notified too. | Care and nursing | live |
| Specialist nursing care | Specialist nursing procedures ordered for the resident and when they were carried out, easy to look up later. | Care and nursing | live |
| Vital signs (blood pressure, blood sugar, temperature) | Blood pressure, blood sugar, temperature and other measurements in chronological order; blood pressure trends are also shown on a chart. | Care and nursing | live |
| Fluid and repositioning chart | During the day, the carer records how much the resident drank and when they were repositioned; at the end of the day you can see at a glance what they had that day. | Care and nursing | live |
| Risk and condition assessments | Risk and condition assessments (for example the risk of falls or pressure ulcers), with the results shown in chronological order. | Care and nursing | live |
| Bathing rota | The bathing schedule by room, matched to the home's own routine (for example with hair washing and bed linen changes), as a printable list. | Care and nursing | live |
| Shift handover | At the end of the shift, the important information is handed over in writing, linked to a room or area, so the next shift knows everything. | Care and nursing | live |
| Task checklists | Lists of recurring tasks (for example the morning tasks or checking the medication round), in a simple format you can tick off. | Care and nursing | live |
| Photo messages | The carer sends a photo (of a wound, for example) to the management and the doctor within GIRBO, linked to the resident; the image stays in GIRBO, not in a private chat. | Care and nursing | live |
| Incidents (falls, injuries) | A record of a fall, a medication error or an injury, with its severity and the steps taken, easy to look up later. | Care and nursing | live |
| Before-breakfast medication list | Every day, the morning shift gets a ready-made list of who needs to be given medication before eating. | Care and nursing | live |
| Emergency evacuation list | In an emergency, the evacuation list is ready at the press of a button: who is in which room, and who needs help moving. | Care and nursing | live |
| Medication chart (prescribed medicines) | The nurse chooses the medicine from the official NEAK drug list and enters when and how much to give, and which doctor prescribed it. If the resident is allergic to it, GIRBO shows a red warning. It also flags a medicine entered twice by mistake, and every change is recorded. | Medication and medical records | live |
| Medication round (eMAR) | An electronic medication administration record: during the medication round, the nurse ticks off on a phone or tablet what was given. If something was missed or the resident did not take it, it shows straight away, and at the end of the month the printable MAR sheet is ready. | Medication and medical records | live |
| Dose changes with full history | If the doctor changes the dose, the earlier days stay documented with the old dose: you can always see which dose applied, and when. | Medication and medical records | live |
| Medication stock | Medication stock is shown per resident and as the home's shared stock: what arrived, how much was used, what was disposed of. GIRBO tells you when a medicine is about to expire or running low. | Medication and medical records | live |
| Medical aids and equipment | Residents' medical aids, chosen from the official NEAK list; you can see what is in use now and what was used before. | Medication and medical records | live |
| Merging manually entered medicines | If a medicine was entered by hand under a different name, it can easily be linked to the official item, so the medication list stays tidy and consistent. | Medication and medical records | live |
| Doctor's stamp on the visit record | The doctor's stamp and signature also appear on the visit record, so there is no need to stamp it by hand. | Medication and medical records | live |
| Doctor's visit records and professional logs | Medical, care, physiotherapy and mental health logs in one place. An entry approved by the doctor cannot be changed later, and a medicine prescribed on the visit record appears on the resident's medication list straight away. | Medication and medical records | live |
| Doctor's sign-off by phone ★ unique | At the end of the visit, the doctor approves the day's entries on their own phone; after that they can no longer be changed, so the records remain authentic. The approved visit record can also be printed. | Medication and medical records | live |
| Psychiatric visit record | Memory and thinking tests (for example MMSE or the clock-drawing test) and entries with ICD diagnosis codes (known in Hungary as BNO); a medicine prescribed by the psychiatrist appears on the resident's medication list straight away. | Medication and medical records | live |
| Resident records | All of a resident's information in one place: personal details, room, contacts, contract, documents and earlier stays. If a resident moves back, their earlier details are still there, so nothing has to be entered again. | Residents, admissions, rooms | live |
| Former residents | Residents who have died, moved out or moved to another care setting, on a separate list with their full history, ready to look up at any time. | Residents, admissions, rooms | live |
| Admissions and online applications | You can follow each enquirer on one list, from the first contact to moving in. Anyone who applies using the online application form is added automatically and gets a confirmation email. The applicant's details can be printed, and the data of applicants who are not admitted is deleted automatically after a while. | Residents, admissions, rooms | live |
| Contracts | Care contracts in one place, with their expiry dates. If a contract changes (for example the resident's meals), the fee adjusts automatically according to the home's fee schedule. | Residents, admissions, rooms | live |
| Transfers and room changes | Moves within the home, even between the care home and the retirement home, with the full history kept; the fee adjusts automatically according to the home's fee schedule. If several residents swap rooms one after another, a resident can also be placed somewhere temporarily in the meantime. | Residents, admissions, rooms | live |
| Room map | The home's floor plan shows which rooms are occupied, which are free, and who lives in them. One click opens the details, and moves can be started from here too. | Residents, admissions, rooms | live |
| Floors and room types | The building's floors and rooms, set up the way the home is laid out. If the home charges by room or by type of care, a new resident's fee follows from the room. | Residents, admissions, rooms | live |
| Belongings inventory | A list of the personal belongings brought in and taken away when a resident moves in or out, so it is clear later what belongs to whom. | Residents, admissions, rooms | live |
| Activities and calendar | A shared calendar of community activities and events for everyone. | Residents, admissions, rooms | live |
| Visitor log | Who came to see whom, when they arrived and when they left: visits can be looked up later too. | Residents, admissions, rooms | live |
| Deadlines and reminders | Upcoming reviews, training and other deadlines on one list, with email reminders for the more important ones: the manager sees in time what is about to expire. | Residents, admissions, rooms | live |
| Monthly billing with absences | Absences (for example a hospital stay or a trip home) are recorded to the day, and GIRBO takes them into account in the monthly fee according to the home's own fee schedule and rules. The credit shows as a separate line on the payment request, custom items can be added, and the total is ready for each resident. | Finance and care fees | live |
| Fees and kitchen orders in one place ★ unique | If a resident goes into hospital or travels home, GIRBO adjusts both the care fee and the kitchen order automatically, according to the home's rules: nothing has to be updated in two places. | Finance and care fees | live |
| Payment requests | GIRBO works out the monthly fee according to the home's fee schedule and prepares the payment request, including recharged items if needed; it can be printed or sent by email. The invoice is issued by the home's usual invoicing software, and the report needed for the accounts is prepared too. | Finance and care fees | live |
| Recharged items | If the home recharges items to residents (medicines, for example), the office reads in the monthly invoice from the pharmacy or supplier, and GIRBO assigns the items to the residents and adds them to the payment request: no retyping. | Finance and care fees | live |
| Incontinence pad use | If the home charges this way, monthly incontinence pad use can be recorded for each resident and charged according to the home's fee schedule. | Finance and care fees | live |
| Fees and fee schedule | The home's own fee schedule only has to be set up once; each resident's monthly care fee follows from it, with no calculating by hand. | Finance and care fees | live |
| Invoices, payments, reminders | Payment requests and payments in one place; payments can be matched to residents, including from bank statement lines, so you can always see who owes what. If a payment is overdue, the office sends the relative a payment reminder with one click. | Finance and care fees | live |
| Residents' deposits and pocket money | Every movement of money held on a resident's behalf can be traced and cannot be altered afterwards; receipts can be printed, and a report is prepared for the accounts. | Finance and care fees | live |
| Expenses and state funding | The home's expenses grouped by category, and state per-resident funding recorded month by month. | Finance and care fees | live |
| Management overview | On one screen the manager sees how the home is doing: occupancy, income and expenses, payments and outstanding balances, and the day's events. Missed medication doses are shown in the management reports, and upcoming deadlines in the deadline list. | Finance and care fees | live |
| Reports and management summary | Reports on the key figures and on admission enquiries; GIRBO itself highlights what needs attention. On request, a short written management summary is prepared too, from aggregated figures only, without personal data. | Finance and care fees | live |
| Payment settings | Payment requests and payment letters show the home's own details, bank account number and signatory. | Finance and care fees | live |
| Family portal ★ unique | Family members sign in with their own account to see news about their relative, send messages, request a visit or a trip home, and get notified if the resident goes into hospital. They only see health details if the home has recorded consent for it. The office replies in GIRBO: fewer phone calls, calmer families. | Families and communication | live |
| Notification of hospital admission | If a resident is taken to hospital, the relative is notified, without health details, so they know in good time. | Families and communication | live |
| Monthly summary email | Relatives who ask for it receive a short monthly email about their family member's past month. | Families and communication | live |
| Hírmondó: monthly photo newsletter for families ★ unique | An AI-supported tool for making a monthly newsletter: it turns photos uploaded by staff into an attractive publication to page through, which can be shared on the family portal, put on the home's website, or printed so residents can read it at their leisure. | Families and communication | live |
| Hungarian-speaking phone assistant ★ unique | It picks up the home's phone in Hungarian when staff are busy with residents: it answers general questions (visiting hours, for example), notes who needs a call back, and in urgent cases puts the caller through to a colleague. It does not give out personal information about residents. The list of people to call back is waiting in GIRBO. | Families and communication | live |
| Branding: under the home's own name | The system and the emails show the home's own name, logo and colours, and the family portal shows the home's name; families also find the urgent nursing phone number there. | Families and communication | live |
| HACCP check sheets | The home's own kitchen and hygiene check sheets: filled in daily, reviewed monthly, in a printable format. | Operations, kitchen, hygiene | live |
| Fridge temperature log | The daily temperature of the fridges (the medicine fridge, for example); if a reading is out of range, GIRBO highlights it, and the action taken can be recorded too. | Operations, kitchen, hygiene | live |
| Catering | Daily meals and menus, including dietary needs. | Operations, kitchen, hygiene | live |
| Cleaning rota | A weekly room schedule and a daily cleaning list to tick off. | Operations, kitchen, hygiene | live |
| Laundry and linen | How much went to the laundry and how much came back, by type; the home's textiles and the residents' own are recorded separately, so it is easy to track what is where. | Operations, kitchen, hygiene | live |
| Maintenance | Fault reports and repair jobs, followed from the report to completion. | Operations, kitchen, hygiene | live |
| Equipment inventory | A register of the home's equipment, clearly organised by category and condition. | Operations, kitchen, hygiene | live |
| Night rounds with a phone | At the room, staff confirm with their phone that they were there, for example on the night round; the check can be viewed later on the room's page. | Operations, kitchen, hygiene | live |
| Wandering protection with a smart wristband ★ unique | Residents living with dementia wear a comfortable smart wristband. The wristband alerts staff if it is removed or cut, or if the resident leaves the building: an audible alarm then sounds at the door, and carers see straight away in GIRBO who it is, so they can be at the resident's side. Meanwhile, the resident can move around the home freely, and every alert can be looked up later. | Operations, kitchen, hygiene | live |
| Staff records | Staff details, job roles and contact details in one place; a leaver's access can be blocked, and someone who comes back can be added again with their earlier details. | Staff and HR | live |
| Shift rota | The monthly shift rota in a clear table, with sick leave marked; GIRBO tells you if someone on the rota has mandatory training that has expired. | Staff and HR | live |
| Annual leave | Leave requests, approvals and remaining leave in one place. | Staff and HR | live |
| Training and fitness-to-work tracker ★ unique | GIRBO tracks staff members' mandatory training and medical fitness-to-work certificates, and tells you before they expire; you can also see where each person stands in collecting their continuing professional development (CPD) points. The annual training plan can be printed for the authority with one click, and certificates can be attached to the staff member's record. | Staff and HR | live |
| Sign-in with password and phone | Signing in needs the staff member's phone as well as the password, so a leaked password on its own is not enough. | Compliance, security, administration | live |
| Access rights | Everyone sees and changes only what they need for their work; this can be set by job role and by area. | Compliance, security, administration | live |
| Every change is recorded | You can look up who changed what and when, especially in medication, finance and access rights: so at an inspection you have an answer to every question. | Compliance, security, administration | live |
| Documents | Documents in one place, attached to the resident; medical, contract and financial documents are only visible to those who need them for their work. | Compliance, security, administration | live |
| One-click printing | The most important records can be printed for one resident or for everyone, for any period, with a preview. | Compliance, security, administration | live |
| KENYSZI reporting | GIRBO handles KENYSZI reporting: it gathers the data needed for the report, highlights anything missing and prepares the submission, with a direct connection to KENYSZI. For care homes the submission is monthly; if a move-in, a move-out or an absence makes it worth submitting sooner, GIRBO prepares that too. | Compliance, security, administration | live |
| User management | Adding a new staff member, access rights, password changes and blocking access in a few clicks; staff can reset a forgotten password themselves by email. | Compliance, security, administration | live |
| Home screen, search, help | A clear home screen, one search box for everything (resident, staff member, room, document, feature), and help close at hand on every page. | Compliance, security, administration | live |
| Monthly usage budget | The monthly budget for the phone assistant and the voice-dictated care log, and how much of it has been used, on one screen; GIRBO warns you when the budget is reached. | Compliance, security, administration | live |
| Mobile: on phones and tablets | Works on phones and tablets too, with an icon you can put on the phone's home screen; nothing to install. | Compliance, security, administration | live |
We will show you what your daily work would look like in GIRBO, and talk through the implementation. The demo does not commit you to anything.